Privacy Policy


This privacy statement provides information about the processing and the protection of your personal data.

Smart4env respects your privacy and is committed to protecting your personal data. We fully comply with the European Union’s General Data Protection Regulation.

This privacy notice informs you how we look after your personal data, what your privacy rights are and how the law protects you. Please note that this document only covers the data collected through, and not related websites linked on this website.

1. Important information

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy policies. When you leave our website, we encourage you to read the privacy notice of the website you are redirected to.

2. What data do we collect?

  • Data collected automatically:
    • technical data, including your IP address, browser type and version, time zone setting and location, browser plug-ins, operating system, and other technology on the devices you use to access this website.
    • usage data includes information about how you use our website, products, and services.
  • The website will collect data submitted by you if you subscribe to the newsletter:
    • name
    • email address
    • affiliation
    • areas of interest

3. How do we collect data?

As you interact with our website, we automatically collect technical data and usage data by using cookies or server logs. If you subscribe to the newsletter, the website will collect the data you submit. Please refer to our Cookie Policy below.


4. How will we use data?

Technical data and usage data will be used for statistical analysis. We use aggregated data about site usage as provided by Google Analytics. This does not identify specific users but provides data about the number of users who have visited certain pages of the site, or how long users are spending on a particular page, to help us optimise our site content, products, and services.

If you subscribe to the newsletter, your email address will be used by the MAILCHIMP service to send you the newsletter. Your email address will only be used to distribute the newsletter, and it will not be shared with other third parties.

5. How will we store data?

Technical data and usage data will be held in a Google Analytics and Data Studio web environments. Your data will be stored in the European Economic Area.

6. How long will we store data?

If you subscribe to the newsletter, your data as listed in point 2b above will be deleted if you unsubscribe from the newsletter. All remaining data will be deleted within two months after the project end date

7. How is data shared?

Data outlined in 3a is shared for processing with third parties for the hosting and analytics of the VALZEO website. Our third parties are:
⦁ Google Analytics
⦁ Webhost (
We do not share personal data with organisations outside the VALZEO consortium unless we are legally required to do so. We will never sell or rent personal data to third parties. Personal data will also not be shared with third parties for commercial purposes.

8. What is the legal basis for processing this data?

The legal bases for processing personal data falls under EC GDPR regulation, article 6

9. What are your data protection rights?

You have rights under data protection laws in relation to your personal data, as follows:
⦁ Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
⦁ Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
⦁ Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
⦁ Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
⦁ Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
⦁ Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
 Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
⦁ If you wish to exercise any of the rights set out above, please contact the data protection officer.

10. Data Security

We have put in place appropriate security measures to prevent the data collected through this website from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality. The data protection officer will notify you and any applicable regulator of a breach where we are legally required to do so. If you suspect any misuse or loss or unauthorised access to your data, please let us know immediately by contacting the data protection officer.

11. Complaints

⦁ For complaints about the way we process your data and your rights with regards to your data, please contact the data protection officer.
⦁ You also have the right to lodge a complaint with a supervisory authority.

12. Updates

This privacy notice might be updated to reflect changes to our data practices or the legislation that governs them. Significant changes to our privacy policy will be announced on this website. There have been no updates to this privacy policy since publishing this version.